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4-H Youth Development

Club Management System

Club Management System

4-H Membership Rules and Guidelines
4-H On TRAC
4-H On TRAC resources for county educators and volunteers.
Charter - Starting a 4-H Club and/or changing a club name
Refer to the club management system manual for greater detail in chartering/starting, re-naming and managing a club.  Reference pages 38 - 39 Steps in Starting a Club and chapter 5 Starting a Club.
Charter - Renewing Club Charter
Process for renewing a club charter.
Club Finances
Club Leader - Fall Orientation Meeting
All materials referenced in this presentation are on the 4-H website. Go to slide 30 for links. This presentation was developed under the guidance and as a project of the State Volunteer Board. Please use sections 1-5 (section 8 as necessary) to guide fall enrollment meetings conducted with club leaders. These sections are intended only as a review of the basics.
Club Resources
Tools and resources to assist in club management.
Forms - CMS
Various forms, sample letters and certificates for club management system.
Manual - CMS Manual 2016
Official guide for county educators regarding Oklahoma's Club Management System.
Risk Management Resources and Tools

4-H On TRAC

4-H On TRAC resources for county educators and volunteers.

Charter - Renewing Club Charter

Process for annually renewing a club charter.
  • Club Charter Renewal Checklist (5/2015)- Completed annually by Extension Educator and Club leadership.The renewal document must be completed and uploaded to 4HOnline no later than August 31 each year.
  • Club Charter Renewal Certificate (2015)
  • Sample Letters
  • Annual Club Self-Evaluation - Form can be completed by the club if the county does not have some other form of "end of year" evaluation in place for club self-assessment.

Charter - Starting a 4-H Club

Refer to the club management system manual for greater detail in starting and managing a club. Included are the Charter application and brief summary of county instructions for chartering a club.

Fillable form.  Be sure page 1 and 2 are completed before printing and getting signatures.

Club Finances

General financial guidelines and treasurer manual for clubs.

Club Leader - Fall Orientation Meetings

All materials referenced in this presentation are on the 4-H website. Go to slide 30 for links. This presentation was developed under the guidance and as a project of the State Volunteer Board. Please use sections 1-5 (section 8 as necessary) to guide fall enrollment meetings conducted with club leaders. These sections are intended only as a review of the basics.

Tools of the Trade - PowerPoint and teaching outline for County Educator conducting "back to school" or "beginning of the year" meeting for club leaders.

Welcome to the Family - Orientation for new families and parents - PPT and teaching outline for use by county educator, club leader or volunteer.

Forms - CMS

Various forms for club management system.

CMS Manual 12.1.16

PDF document icon 4-H Club Management Guide_Dec2016.pdf — PDF document, 4404 kB (4510422 bytes)

PDF document icon Example of Scrapbook Content_Web.pdf — PDF document, 409 kB (419207 bytes)