4-H Club Management System
Find resources for starting, renewing or maintaining a 4-H club. View the Club Management Guide for county educators regarding Oklahoma's Club Management System.
- Charter - Starting a 4-H ClubView the Charter Club Application for New Club/Club Name Change (Updated 9/2022). DO NOT hand write form. It must be typed in the fillable form provided. Be sure page 1 and 2 are completed/typed before printing and getting signatures. Form must be submitted by email/electronically.
CMS Appendix 3 -
- Charter Club Application
- Sample Letters
- Financial Understanding (Updated 11/2021)
- Civil Rights Card - This form has been incorporated into the Club Leader Agreement and is part of every volunteers enrollment process as of August 2021.
- Use of 4-H Name and Emblem
- Charters - The Key To Official Recognition USDA
- 4-H Charter Fact Sheet USDA
- Club By-laws
- PVA By-laws
- Renewing Club CharterView the forms below that need to be submitted to renew a 4-H cub.
- Club Charter Renewal Checklist - Completed annually by Extension Educator and Club leadership. The renewal document must be completed and uploaded to 4HOnline no later than August 31 each year.
- Club Charter Renewal Certificate
- Annual Club Self-Evaluation - Form can be completed by the club if the county does not have some other form of "end of year" evaluation in place for club self-assessment.
- 4-H On TracView the forms below for 4-H On Trac.
- Club FinancesView the forms below regarding club finances.
- Club Leader - Fall Orientation MeetingsView resources below for club leaders.
- Tools of the Trade - PowerPoint and teaching outline for County Educator conducting "back to school" or "beginning of the year" meeting for club leaders.
- Welcome to the Family - Orientation for new families and parents - PPT and teaching outline for use by county educator, club leader or volunteer.
- Brochure for New Parents
- Club ResourcesView guides and forms below about holding an officer position in a 4-H club.
- Club Management FormsView club forms below about risk management and safety for youth.
- Maintaining a 4-H Club
Steps required to maintain the charter of a 4-H Club:
- Submit annual set of Monthly 4-H Meeting Planning Guides to your county Extension office. Keep OSU Extension informed of changes and additions.
- Actively recruit and meet regularly with volunteers and youth from a variety of racial, ethnic, religious, and socioeconomic groups in your community.
- Complete an end of year report of club activities and submit to your county Extension office.
- Annual review of financial accounting/funds from the county office/school activity fund/foundation approved by the club’s leadership team.
- Complete a regular enrollment process for 4-H members and volunteers. Based on youth enrollment a healthy and/or adequate youth-adult ratio is maintained.
- Have a team of local parent(s)/volunteer(s) attend Parent-Volunteer Continuing Education opportunities for personal development, as well as to take the information back for use in the club.
- Club represented at all county Parent-Volunteer Association meetings by parent(s)/volunteer(s).